The City Council met in Work Session on Tuesday, September 11, 2012, at 6:50 p.m. in Room 326, Committee Room, City County Building, 451 South State Street.
In Attendance: Council Members Carlton Christensen, Stan Penfold, Kyle LaMalfa, Luke Garrott, Jill Remington Love, Charlie Luke and Søren Simonsen.
Also In Attendance: Cindy Gust-Jenson, Executive Council Director; David Everitt, Mayor’s Chief of Staff; Russell Weeks, Council Senior Policy Analyst; Karen Halladay, Council Policy Analyst; Rick Graham, Public Services Director; Robin Hutcheson, Transportation Director; Emy Maloutas, Parks and Public Lands Director; LuAnn Clark, Housing and Neighborhood Development Director; John Anderson, Principal Planner; Wilford Sommerkorn, Planning Director; Michael Akerlow, Housing and Neighborhood Development Deputy Director; Jim Cleland, Facilities Division Energy/Utilities Management Coordinator; Jeff Snelling, Deputy City Engineer; Alden Breinholt, Public Services Operations Director; Leslie Chan, Open Space Coordinator; Julianne Hancock, Library Communications Director; Lisa Davis, The Leonardo Public/Government Relations; and Scott Crandall, Deputy City Recorder.
Councilmember Simonsen presided at and conducted the meeting.
The meeting was called to order at 6:53 p.m.
AGENDA ITEMS
#1. 6:53:58 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. View Attachments
See file M 12-5 for announcements.
#2. 7:08:47 PM REPORT OF THE CHAIR AND VICE CHAIR, INCLUDING AN UPDATE ON COUNCIL INTEREST ITEMS AND A REPORT OF MEETINGS WITH THE CHAIR AND VICE CHAIR OF VARIOUS CITY BOARDS AND COMMISSIONS.
Councilmember Luke briefed the Council on the Anti-Bulling Initiative. He said 12,500 students (Salt Lake and Park City School Districts) would be able to watch the film and have discussions about it at school. He said a public information and education campaign about anti-bullying would be released later in the year.
#3. 7:10:10 PM RECEIVE A MID-YEAR LEGISLATIVE BRIEFING AND UPDATE FROM THE ADMINISTRATION ON STATE LEGISLATIVE PROPOSALS REGARDING BILLBOARDS, SKI-LINK AND HISTORIC DISTRICTS. THE COUNCIL MAY ALSO DISCUSS OTHER LEGISLATIVE ISSUES RAISED BY THE ADMINISTRATION OR BY INDIVIDUAL COUNCIL MEMBERS.
Lynn Pace said he was asked to update the Council on billboards, SkiLink and historic districts. He said the League of Cities and Towns was working on new proposals because bills relating to the billboard industry had failed. He said a recently adopted billboard/sign ordinance required some additional follow-up/amendments and the Administration planned to update the Council.
Mr. Pace said the SkiLink proposal involved a federal legislative request to sell 30-acres of federal forest service land. He said City/Federal lobbyists were actively involved to defeat the proposal. Councilmember Penfold expressed concerns about protecting the City’s watershed.
Mr. Pace said the City was in the second, one-year moratorium regarding the creation of historic districts. He said the moratorium prohibited creation of historic districts and demolitions. He said he felt the Legislature wanted the City to develop a proposal/model that would address the issues. He said he spoke with others who felt if the City developed a workable solution State legislation would not be needed. He said elements that needed to be considered included willingness to limit City land use authority requiring property owner consent and determine appropriate initiation and adoption levels for property owner consent.
Councilmember Simonsen said this issue would be scheduled for follow-up discussions.
#4. 7:32:50 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE THAT WOULD CREATE AN OVERLAY DISTRICT AT LIBRARY SQUARE THAT WOULD ALLOW THE MAIN LIBRARY AND THE LEONARDO TO HANG LARGE TEMPORARY SIGNS ON THEIR STRUCTURES. THE PROPOSED DISTRICT ALSO WOULD ALLOW THE SMALL SHOPS IN THE MAIN LIBRARY’S URBAN ROOM TO ADVERTISE THEIR PRESENCE ON THE OUTSIDE OF THE BUILDING. EXTERIOR SIGNS ARE CURRENTLY LIMITED ON LIBRARY SQUARE SINCE IT IS LOCATED IN A PUBLIC LANDS DISTRICT (PL-2). RELATED PROVISIONS OF TITLE 21A, ZONING, MAY ALSO BE AMENDED AS PART OF THIS PETITION. PETITIONER – MAYOR BECKER, PETITION NO. PLNPCM2011-00451. View Attachments
Russell Weeks, John Anderson, Wilford Sommerkorn, Julianne Hancock and Lisa Davis briefed the Council with handouts and a PowerPoint Presentation.
Council Members comments/concerns included viability of inside businesses, tenant rental rates/turnover, window advertising, monument sign controls, illuminated signs, increased banner usage and avoid feeling of strip malls.
Councilmember Penfold requested follow-up information/comparison on dimensions for two and three sided monument signs allowed in commercial areas located in historic districts. Councilmember Christensen expressed concerns about allowing multiple flats signs which displayed multiple context/materials and what customers would be captured by that advertizing.
Councilmember Love said she thought Council Members were in favor of banners/monument signs but had various concerns about exterior/flat signs. Council Members suggested placing a monument sign on the northwest corner of the Library to identify businesses/amenities.
Mr. Weeks said the proposal contained a large increase from the existing ordinance and suggested that the Council request graphics on what a flat sign would look like under the new proposal. A majority of the Council was in favor. Councilmember Penfold asked for information on how storefront footage was defined for the Leonardo.
Discussion was held on window signage. Mr. Sommerkorn said he thought what currently existed at the Leonardo was more than 12 square feet but probably less than 25 percent. A straw poll was taken on the current proposal for window signage. A majority of the Council was in favor of the proposal (Leonardo only) with a request that the Administration get back to the Council on what the Leonardo’s current percentage was.
Councilmember Simonsen said before this came back to the Council for formal action the Administration needed to prepare a graphic or something to show what 25% would look like and potentially include a specific proposal from the Leonardo. A straw poll was taken on allowing internal or external signage. A majority of the Council was in favor of internal.
Councilmember Simonsen said a public hearing was scheduled for September 18, 2102.
#5. 8:22:37 PM RECEIVE A BRIEFING ON THE MAYOR’S RECOMMENDED BUDGET RELATING TO THE CITY’S CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2012-2013. CAPITAL IMPROVEMENTS INVOLVE THE CONSTRUCTION, PURCHASE OR RENOVATION OF BUILDINGS, PARKS, STREETS OR OTHER PHYSICAL STRUCTURES. GENERALLY, PROJECTS HAVE A USEFUL LIFE OF FIVE OR MORE YEARS AND COST $50,000 OR MORE. View Attachments
•Discuss the 1300 South Viaduct – 500 West to 700 West Feasibility Study.
•Discuss other capital improvement issues and needs.
Karen Halladay, LuAnn Clark, David Everitt, Mike Ackerlow, John Naser, Robin Hutcheson, Jim Cleland, Rick Graham, Alden Breinholt, Emy Maloutas, Leslie Chan and Jeff Snelling briefed the Council with handouts and a PowerPoint Presentation. Ms. Halladay said the total amount to be allocated was $6.8 million which included Class C funds ($2.4 million).
Council comments/decisions were made on the following items detailed in the handout.
CLASS “C” FUNDS CATEGORY
•Class “C” 1 – 700 South Reconstruction Phase 5 – Approve $1 million. Ms. Halladay said the money had been spent.
•Class “C” 2 – 1300 South Viaduct Rehabilitation STP Grant Match - Approve $280,000. Discussion was held on bridge projects.
Councilmember LaMalfa requested that the Administration develop a plan to evacuate City residents if all bridges were destroyed during a 2000-year event. Ms. Gust-Jenson said the Administration had provided a great deal of information and it was now up to the Council to discuss the issues and make policy decisions. A straw poll was taken on the Administration’s proposal regarding the 1300 South Viaduct project. A majority of the Council was in favor.
Councilmember Simonsen said Councilmember LaMalfa’s request could potentially be a legislative intent that the Council could consider when CIP was formally adopted. He said the intent would be to work with the emergency/transportation entities to explore evacuation routes Citywide that might not be impacted by structure failures.
Discussion was held on where sidewalks should be installed and how wide they should be. A majority of the Council was in favor of having the Administration prepare proposals on all pedestrian options and circulate them to the Council for review/feedback.
•Class “C” 3 - Street Pavement Overlay and Preservation FY12/13 - Citywide: Approve $920,000. Councilmember Christensen suggested any unused Class C funds be redirected to improve bike lanes.
•Class “C” 4 – Concrete Streets Rehabilitation FY12/13 - Citywide: Approve $200,000.
SET ASIDES CATEGORY
•Public Facilities: Approve $390,000.
•Spring Mobile Park – Naming Rights: Approve $125,000 (revenue neutral).
•Percent for Art: Approve $80,000.
•Contingency: Approve $86,000.
GENERAL FUND CIP CATEGORY
•Streets 3 – Sidewalk Rehabilitation – Concrete Sawing and Slab Jacking FY12/13 – Citywide: Approve $200,000. Mr. Naser said a higher percentage of damaged sidewalks existed outside CDBG eligible areas then inside them. The Council requested follow-up information confirming percentages.
•Streets 2/ADA Ramps/Corner Repairs FY12-13 - Citywide: Approve $250,000.
•Streets 4/Local Streets Reconstruction FY12-13: Approve $100,000. Council Members would consider allocating additional money to overlay if extra CIP funds were available.
•Parks 9/Rotary Glen Park Restroom/Pavilion: Approve $140,500.
•Transportation 3/Bikeway Projects - Citywide: Approve $450,500. A majority of the Council was in favor of having Transportation change the scope. Councilmember Love said the City needed to develop a bike system like Vancouver’s where bikers felt safe and separated from traffic and not just painted lines.
Ms. Hutcheson said an RFP was released for a vendor to develop a bicycle/pedestrian master plan. She said they would present the first round of recommendations to the Council in January, 2013 and then a final plan by the spring of 2013. Ms. Clark said the Administration planned to update/expand the scope of service to include Ms. Hutcheson’s comments. Item was starred for further discussion/potential increase.
•Parks 6/International Peace Garden Restoration: Approve $153,420.
•Parks 3/Foothill Boulevard Islands Landscape and Irrigation System: Approve $126,000.
•Parks 8/Fairmont Park ADA Playground Improvements: Approve $18,000. (Mayor recommended design only)
•Streets 1/700 South Reconstruction Phase 5: Allocated under Class “C” Road funds(#1).
•Streets 5/Paver Crosswalk Reconstruction – various locations: Approve $75,000. Councilmember Garrott said some new stamped crosswalks on 400 South were covered with asphalt during the Utah Department of Transportation’s (UDOT) overlay project. Mr. Naser said UDOT also covered crosswalks and monuments on 900 East and he was working with them to remedy the problem.
•Public Facilities 4/Irrigation Water Conservation and Asset Renewal Project Design – various locations: Approve $139,636.
•Public Facilities 8/Sorenson Unity Center Emergency Power Generator: Approve $161,102.
•Public Facilities 5/Sugarhouse Business District Irrigation Water Conservation and Asset Renewal Project Design: Approve $150,000. Councilmember Simonsen said because the recommendation was half the request amount, he was concerned about the ability to complete projects.
•Parks 10/Lindsey Gardens ADA Playground Improvements (design only): Approve $18,000.
•Parks 5/Gilgal Irrigation System Replacement: Approve $59,000.
•Public Facilities/Fleet 10/City Fleet Vehicle Fueling Sites - Various: Approve $174,042. Councilmember Christensen said the handout indicted District One was included. Ms. Clark said that was a mistake and would be corrected.
•Parks 15/City Cemetery Tree Replacement: Approve $55,000.
•Streets 10/Military Drive Reconstruction Continuation: Approve $86,500.
•Parks 1/Dogs Off-Leash Parks: Approve $65,000. Ms. Maloutas said the recommendation was to only make necessary improvements at existing off-leash sites. Ms. Clark said the Administration would update the scope of service.
•Parks 2/Wasatch Hollow Open Space Riparian Restoration Phase II: Approve $633,200.
•Parks 16/Baseball Park Concession Stand Improvements: Approve $220,000. Ms. Maloutas said the additional $20,000 would address storage needs. (Administration to update scope of service)
•Parks 18/Sugar House Park Restroom Replacement Project, Phase I: Approve $140,000. The Council requested the Administration prepare options/choices for various types of restroom facilities. Ms. Maloutas said she would give the Council information (PowerPoint) regarding the progression of the proposal including restroom options.
•Parks 4/Parleys Historic Nature Park Restoration, Phase II: Approve $63,000 (design only). Item was starred for further discussion/potential increase/implementation.
•Parks 17/Urban Forestry Management Plan - Citywide: Approve $100,000. Rick Graham said a management plan would help resolve a large number of conflicting policies. He said strategic planning, policy development and a complete inventory were needed to ensure future decisions were made correctly. Councilmember Luke said trees being replaced in neighborhoods needed to be similar in type for consistent esthetics and wanted the Administration to look at ways to accomplish that.
Council Members were in favor of having the Administration come back with additional information/answers. Mr. Graham said they would come back with information on how the $100,000 would be spent as it pertained to the first phase described in the application. Councilmember Garrott asked the Administration to consider, as part of the City’s local food policy, planting fruit trees and providing public education about maintaining/picking the fruit.
Councilmember LaMalfa said as part of the tree inventory process he felt an opportunity existed to work closely with Engineering to inventory curbs, gutters and sidewalks that had been broken by trees. Item was starred for further discussion/potential increase.
•SLC School District/Salt Lake School District Lincoln Elementary Community Learning: Approve $0. Ms. Clark said a problem occurred which made the project in Councilmember LaMalfa’s District ineligible for funding. She said the money would be recaptured in the next budget opening and then be re-allocated by the Council. Councilmember LaMalfa suggested allocating $300,000 to Glendale and reallocating the other $280,000 to another CDBG project. A majority of the Council was in favor.
•SLC School District/Salt Lake School District Glendale/Mountain View Campus Community Learning: Approve $300,000.
•Engineering/Salt Lake City Engineering Comprehensive Study: Approve $100,000.
•Streets 6/Sidewalk Replacement Special Assessment Area (SAA) FY2012-13: Approve $0. Councilmember Penfold wanted the Administration to explore different mechanisms to educate/inform the public about SAA’s. Item was starred for further discussion/potential increase.
•Transportation 9/Bike Share Program – Various locations Citywide: Approve $0.
•Transportation 7/Street Lighting Wire Replacements - Citywide: Approve $0. Councilmember Penfold wanted information on how much wire was missing and actual replacement costs. Councilmember Simonsen asked if this should be handled under a Street Lighting Program. Councilmember Penfold asked if replacement funding was incorporated in a Street Lighting Program or should the City achieve a specific standard before discussions were held about shifting to a Street Lighting Assessment. He said additional information was needed but asked the Administration to address some immediate replacement needs specifically at 600 North/600 South viaducts and utilize energy efficient technology. Item was starred for further discussion/follow-up.
•Transportation 11/Street Light Conversion to Energy Efficient Bulbs – various locations: Approve $0.
•Transportation 2/Traffic Signal Installation – 600 South to 600 East: Approve $180,000. Ms. Hutcheson said the signal would be designed specifically for bikes which was part of the overall 600 East Bike Boulevard project.
Councilmember Simonsen said additional CIP briefings would be scheduled to address/allocate the remaining $2.1 million.
#6. HOLD A DISCUSSION TO REVIEW PHILOSOPHY STATEMENTS. THE COUNCIL MET IN JANUARY TO DISCUSS PRIORITY FOCUS AREAS AND REQUESTED THAT STAFF PROVIDE DRAFT PHILOSOPHY STATEMENTS FOR REVIEW AND REFINEMENT BY THE PUBLIC. THE FOLLOWING PHILOSOPHY STATEMENTS HAVE BEEN ADOPTED: ECONOMIC HEALTH OF THE CITY, ARTS AND CULTURE, NEIGHBORHOOD QUALITY OF LIFE AND TRANSPORTATION AND MOBILITY. THE REMAINING PHILOSOPHY STATEMENTS WILL BE CONSIDERED: SUSTAINABILITY, PARKS AND OPEN SPACE, AND EDUCATION. View Attachments View Attachments View Attachments
Item not held.
#7. (TENTATIVE) CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-204, FOR ANY OF THE FOLLOWING PURPOSES: a) DISCUSSION OF THE CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL, PURSUANT TO UTAH CODE § 52-4-205(1)(a); b) A STRATEGY SESSION TO DISCUSS COLLECTIVE BARGAINING, PURSUANT TO UTAH CODE § 52-4-205 (1)(b); c) A STRATEGY SESSION TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) WHEN PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS, PURSUANT TO UTAH CODE § 52-4-205(1)(d); d) A STRATEGY SESSION TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION, PURSUANT TO UTAH CODE § 52-4-205(1)(c); e) A STRATEGY SESSION TO DISCUSS THE SALE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) IF (1) PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS, (2) THE CITY PREVIOUSLY GAVE NOTICE THAT THE PROPERTY WOULD BE OFFERED FOR SALE, AND (3) THE TERMS OF THE SALE ARE PUBLICLY DISCLOSED BEFORE THE CITY APPROVES THE SALE; f)FOR ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, PURSUANT TO UTAH CODE § 78B-1-137; g) A STRATEGY SESSION TO DISCUSS DEPLOYMENT OF SECURITY PERSONNEL, DEVICES OR SYSTEMS PURSUANT TO UTAH CODE § 52-4-205(1)(f); AND h) A SESSION TO INVESTIGATE PROCEEDINGS REGARDING ALLEGATIONS OF CRIMINAL MISCONDUCT, PURSUANT TO UTAH CODE § 52-4-205(1)(g).
Item not held.
The meeting adjourned at 10:26 p.m.
This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held September 11, 2012.
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