The City Council of Salt Lake City, Utah, met in a Work Session on Tuesday, May 24, 2011, at 2:00 p.m. in Room 326, City Council Office, City County Building, 451 South State Street.
In Attendance: Council Members Carlton Christensen, Van Turner, Stan Penfold, Luke Garrott, Jill Remington Love, JT Martin and Søren Simonsen.
Also in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Council Deputy Director; Cassie Fairbourn, Council Budget Analyst; Karen Halladay, Council Policy Analyst; Lehua Weaver, Council Research and Policy Analyst; Neil Lindberg, Council Legal Director; Orion Goff, Building Official; Skye Garcia, Risk Manager; Quin Card; Council Policy Analyst; Gordon Hoskins, Chief Financial Officer; Mary Beth Thompson, Payroll Accounting; Bill Height, Information Management Services Director; Kym Edman, Information Management Services Accounting and Budget Analyst; Gina Chamness, Budget Director; Ed Rutan, City Attorney; Lynn Pace, Deputy City Attorney; Padma Veeru-Collings, City Prosecutor; David Everitt, Chief of Staff; Richard Scott, Chapman and Cutler, Bond Counsel; Dale Okerlund, Lewis, Young, Robertson and Burningham; LuAnn Clark, Housing and Neighborhood Development Director; Rick Graham, Public Services Director; David Childress, Fleet Maintenance; Greg Davis, Public Service Finance Director; Wilf Sommerkorn, Planning Director; Fire Chief Cook; John Vuyk Fire Administration, and Chris Meeker, City Recorder.
Councilmember Love presided at and conducted the meeting.
The meeting was called to order at 2:00 p.m.
AGENDA ITEMS
#1. 2:04:12 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. View Attachments
See File M 11-5 for announcements.
#2. 3:35:33 PM RECEIVE A BRIEFING REGARDING CHANGES MADE BY THE UTAH STATE LEGISLATURE TO THE PROCESS FOR ISSUING MUNICIPAL BONDS.
Richard Scott and Dale Okerlund briefed the Council with the attached handout. Councilmember Christensen asked that the Mayor and the Council Chair or their designee review the final documents at the point of sale. Mr. Scott said the statute permitted delegation to any officer of the City.
#3. 3:47:00 PM RECEIVE A BRIEFING FROM THE ADMINISTRATION REGARDING BUDGET AMENDMENT NO. 4 FOR FISCAL YEAR 2010-2011. (BUDGET AMENDMENT NO. 4 CONTAINS 34 PROPOSED ADJUSTMENTS, AS SUGGESTED BY THE ADMINISTRATION. BUDGET AMENDMENTS ARE ADJUSTMENTS/CHANGES/ADDITIONS TO THE ANNUAL BUDGET.)View Attachments
Jennifer Bruno and Cassie Fairbourn briefed the Council with the attached handout. Ms. Bruno said the amendment had 29 proposed adjustments including seven initiatives for a net decrease of fund balance of $148,000. She said there were two major Capital Improvement Project (CIP) items.
Councilmember Garrott said he was concerned with public access to Plaza 349. He said at a Board of Equalization hearing after business hours, the doors were locked and the building was unwelcoming to the public. He suggested if the Board of Equalization hearings were held after business hours they be moved to another location.
Councilmember Christensen said he had concerns with using sustainability funds from the Salt Lake Valley Solid Waste Management Facility (SLVSWMF) without a clear policy and a sufficient fund balance for future needs. Councilmember Love said the Council could come back to the issue. Councilmember Love said the Council would come back to the request for Solar Project Assessment.
Councilmember Penfold referred to Item D-8, Library contingency moved to operation expense. He asked what the total of the Libraries contingency was. Ms. Bruno said she would come back to Council with the figure. She said she would confirm that salary adjustments were for the next year.
#4. 4:35:25 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET FOR THE SALT LAKE CITY FIRE DEPARTMENT FOR FISCAL YEAR 2011-2012. View Attachments
Jennifer Bruno, Fire Chief Cook and John Vuyk briefed the Council with the attached handout. Chief Cook said fuel consumption was down.
#5. 4:49:50 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET RELATING TO THE FLEET DIVISION FOR FISCAL YEAR 2011-2012. (THE CITY’S FLEET MANAGEMENT INTERNAL SERVICE FUND PROVIDES VEHICLES, FUEL, ANF VEHICLE MAINTENANCE AND REPAIR SERVICES FOR ALL CITY DEPARTMENTS. (The only exception is the department of airports, which owns and provides for its own fleet services.)View Attachments
Rick Graham, Cassie Fairbourn, Davis Childress and Greg Davis briefed the Council with the attached handout. Councilmember Christensen asked if there was a need for cranes in the large truck service area. Mr. Graham said a crane was not needed for the south end of the facility and the north side had mobile floor lifts. Councilmember Christensen asked if Fleet lost money on small equipment repair. Mr. Davis said currently the rate was less for small equipment but Fleet was not losing money.
#6. 5:03:20 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET RELATING TO THE PUBLIC SERVICES DEPARTMENT FOR FISCAL YEAR 2011-2012. (The Public Services Department provides many of the direct, day-to-day services Salt Lake City residents and visitors receive. They repair streets, maintain traffic signs and signals, enforce parking ordinances, and maintain the City’s building and other activities.) View Attachments
Karen Halladay, Rick Graham and Greg Davis briefed the Council with the attached handouts. Mr. Graham said grass cutting and water reductions had been managed.
#7. 5:30:24 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET FOR THE ATTORNEY’S OFFICE FOR FISCAL YEAR 2011-2012.
(The City Attorney’s Office includes four divisions: Civil Practice, City Prosecutor’s Office, Recorder’s Office, and Risk Management. Budgets relating to the Risk Management Division are analyzed separately with the Governmental Immunity Fund and the Insurance and Risk Management Fund.) View Attachments
Lehua Weaver, Ed Rutan, Padma Veeru-Collings and Lynn Pace briefed the Council with the attached handouts.
#8. 5:36:58 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET RELATING TO THE GOVERNMENTAL IMMUNITY FUND FOR FISCAL YEAR 2011-2012. (The Risk Management Division of the City Attorney’s Office administers the Governmental Immunity Fund, which is the City’s self-insurance fund for liability claims.)View Attachments
Cassie Fairbourn, Skye Garcia, Mary Beth Thompson, Ed Rutan and Lynn Pace briefed the Council with the attached handouts. Councilmember Christensen asked why the Redevelopment Agency (RDA) used insurance other than the City’s insurance or risk pool. Mr. Rutan said Ms. Garcia was looking into providing insurance for the RDA.
9. 6:24:08 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET RELATING TO THE INFORMATION MANAGEMENT SERVICES (IMS) DEPARTMENT FOR FISCAL YEAR 2011-2012. (The Department of Information Management Services provides technical support for all General Fund services and all Enterprise Funds in the City. The department is operated as an Internal Service Fund with division including Administration, Software Engineering, Network/Infrastructure, Technology Consulting, and Multimedia Services.)View Attachments
Quin Card, Bill Haight, Kym Edman and Gina Chamness briefed the Council with the attached handouts. Mr. Card said there were three major changes in the IMS budget. He said web services went down 82. 6%, a decrease in the IFAS accounting system of 41.07% and increase of 100% in the computer lease program. He said the increase was due to the trend toward notebook computers which were more expensive. Councilmember Love asked what the division needed. Mr. Haight said currently the document management system needed to be replaced. Councilmember Garrott asked Mr. Haight to keep the Council notified regarding resources needed for IMS to handle increasing demands.
#10. 6:48:18 PM RECEIVE A BRIEFING ON THE MAYOR’S RECOMMENDED BUDGET PERTAINING TO THE IMPLEMENTATION OF THE LANDLORD/TENANT INITIATIVE (“Good Landlord Program”), INCLUDING A REVIEW OF THE PROPOSED PROGRAM STRUCTURE AND THE COST ANALYSIS STUDY. (The Landlord Tenant Initiative is a program designed to encourage good management of rental properties.)View Attachments
Lehua Weaver, Gina Chamness, Orion Goff, Neil Lindberg, Wilf Sommerkorn’ LuAnn Clark and Mary Beth Thompson briefed the Council with the attached handouts. Ms. Weaver said comments had been received from the focus group which was comprised of community members, owners, landlords and housing and rental advocates and a brief presentation of recommendations would be given by Ms. Thompson.
#11. 6:33:21 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET FOR THE FINANCE DEPARTMENT FOR FISCAL YEAR 2011-2012.) THE IMPLEMENTATION OF THE LANDLORD/TENANT INITIATIVE AFFECTS BOTH THE CITY’S FINANCE DEPARTMENT BUDGET AND THE COMMUNITY & ECONOMIC DEVELOPMENT BUDGET. View Attachments
Lehua Weaver, Gordon Hoskins and Mary Beth Thompson briefed the Council with the attached handouts. Councilmember Christensen asked how the Business Licensing system was working. Ms. Thompson said the conversion was completed and renewals had been sent out. She said the online renewal system was also running.
#12. 7:54:51 PM RECEIVE AN UPDATE REGARDING THE LEGISLATIVE INTENT STATEMENTS FROM FISCAL YEAR 2010-2012. LEGISLATIVE INTENT STATEMENTS, ADOPTED BY THE COUNCIL AT THE START OF EACH FISCAL YEAR, IDENTIFY THE COUNCIL’S POLICY DIRECTION FOR PROJECTS OR ITEMS RELATED TO THE BUDGET IN THE TERM AHEAD AND HOW THEY MIGHT BEST SERVICE THE NEEDS OF THE SALT LAKE CITY RESIDENTS. View Attachments
Jennifer Bruno and Lehua Weaver briefed the Council with the attached handout. Councilmember Love asked the Council if an inventory of City property should be placed on the legislative intent list. All Council Members were in favor. Councilmember Love asked the Council if establishing a new urban design position should be placed on the legislative intent list. All Council Members were in favor of asking the administration to address priorities first and look at them globally. Councilmember Love asked the Council if a rate study for the refuse fund should be placed on the legislative intent list. All Council Members were in favor waiting until a briefing was held. Councilmember Love asked the Council if streaminglining/technology should be placed on the legislative intent list. Ms. Gust-Jenson said this was a place holder and the Council could come back to it later.
Councilmember Love asked Council Members if the following should stay on the legislative intent statement: Golf Capital Improvement Projects, Transportation Related Benefits and Transit Passes, Facilities Charge on Spring Mobile Ticket Sales, Fleet Usage/Replacement, Special Events, Transaction Fees, Business License Fees, Streets Response Team time study, Data Tracking and Collection, Economic Development Incentive program, Economic Development Neighborhood Grant program, PEC, Arts Grant, Youth Program Fees, Collection, Parking Meter upgrades, Fuel Usage Reduction, Fire Vehicles, Cemetery Budget and Master Plan, Public Art Maintenance, Open Space Maintenance, City Master Plans, Golf Update, Fund Balance, Citywide Emergency Preparedness Plan, Take-home Vehicles, Overtime within the Fire Department, Semiannual reports on Legislative Intent Statements and Action Items.
All Council Members were in favor of keeping Golf Capital Improvement Projects on the statement and broadening the language. All Council Members were in favor of scheduling the Transportation Related Benefits and Transit Passes report for a briefing. All Council Members were in favor of keeping Facilities Charge on Spring Mobile Ticket Sales on the list and request that the administration brief the Council. All Council Members were in favor of keeping Fleet Usage/Replacement. All Council Members were in favor of removing Special Events. All Council Members were in favor of leaving Transaction Fees. All Council Members were in favor of Business License Fees being removed. All Council Members were in favor of removing Streets Response Team Time Study. All Council Members were in favor of removing Data Tracking and Collection. All Council Members were in favor of keeping the Economic Development Incentive program open. All Council Members were in favor of Economic Development Neighborhood Grant program and putting it in the budget. Council staff will confirm that the Administration would put the program in the Revolving Loan fund. All Council Members were in favor of removing PEC from the list. All Council Members were in favor of keeping Arts Grant. All Council Members were in favor of removing Collections. All Council Members were in favor of keeping Parking Meter upgrades. All Council Members were in favor of removing Fuel Usage Reduction. All Council Members were in favor of removing Fire Vehicles. All Council Members were in favor of keeping the Cemetery Budget and Master Plan. All Council Members were in favor of closing Public Art Maintenance. All Council Members were in favor of keeping Open Space Maintenance. All Council Members were in favor of removing City Master Plans. Golf Update was not addressed. All Council Members were in favor of removing Fund Balance and changing the goal in the policy manual. All Council Members were in favor of removing Citywide Emergency Preparedness Plan. All Council Members were in favor of removing Take-home Vehicles. All Council Members were in favor of removing Overtime within the Fire Department. All Council Members were in favor of keeping Semiannual reports on Legislative Intent Statements and Action Items.
#13. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION TO DISCUSS COLLECTIVE BARGAINING PURSUANT TO UTAH CODE § 52-4-204, FOR ANY OF THE FOLLOWING PURPOSES:
(a) A STRATEGY SESSION TO DISCUSS COLLECTIVE BARGAINING PURSUANT TO UTAH CODE §54-2-205 (1)(B);
(b) A STRATEGY SESSION TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER SHARES) WHEN PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS PURSUANT TO UTAH CODE §52-4-205(1)(C);
(c) A STRATEGY SESSION TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION PURSUANT TO UTAH CODE § 52-4-205 (1)(c);
(d) A STRATEGY SESSION TO DISCUSS THE SALE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) IF (1) PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE CITY FROM COMPLETING THE TRANSACTION UNDER THE BEST POSSIBLE TERMS, (2) THE CITY PREVIOUSLY GAVE NOTICE THAT THE PROPERTY WOULD BE OFFERED FOR SALE, AND (3) THE TERMS OF THE SALE ARE PUBLICLY DISCLOSED BEFORE THE CITY APPROVES THE SALE;
(e) FOR ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED PURSUANT TO UTAH CODE § 78b-1-137; AND
(f) A STRATEGY SESSION TO DISCUSS SECURITY PERSONNEL, DEVICES OR SYSTEMS PURSUANT TO UTAH CODE §52-4-205(1)(F).
Councilmember Christensen moved and Councilmember Martin seconded to go into Closed Session, a roll call vote was taken, which all members voted aye.
The meeting adjourned at 8:37 p.m.
This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 24, 2011.
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