The City Council met in Work Session on Tuesday, May 15, 2012, at 2:00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street.
In Attendance: Council Members Carlton Christensen, Stan Penfold, Kyle LaMalfa, Luke Garrott, Jill Remington Love, Charlie Luke and Søren Simonsen.
Also In Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Council Deputy Director; Edwin Rutan, City Attorney; Karen Halladay, Council Policy Analyst; Lehua Weaver, Council Policy Analyst/Constituent Liaison; Frank Gray, Community and Economic Development Director; Mary Beth Thompson, Revenue Analyst/Auditing Manager; Jan Aramaki, Council Policy Analyst/Constituent Liaison; Nick Tarbet, Council Policy Analyst/Constituent Liaison; Chris Burbank, Police Chief; Kurt Cook, Fire Chief; Gordon Hoskins, Finance Director; Ray Milliner, Principal Planner; Michaela Oktay, Principal Planner; LuAnn Clark, Housing and Neighborhood Development Director; Sylvia Richards, Council Budget Policy Analyst; Amber McClellan, Council Constituent Liaison; John Vuyk, Fire Department Financial Analysis Manager; Mary De La Mare-Schaefer, Community and Economic Development Deputy Director; Brent Beck, Community and Economic Development Department Financial Budget Analyst; Scott Freitag, Fire Department Emergency Manager/Public Information Officer; Brian Dale, Deputy Fire Chief (Logistics); Polly Hart, Historic Landmark Commission Chair; Anne Oliver, Historic Landmark Commission Vice Chair; Paul Nielson, Senior City Attorney; and Scott Crandall, Deputy City Recorder.
Councilmember Simonsen presided at and conducted the meeting.
The meeting was called to order at 2:14 p.m.
AGENDA ITEMS
#1. 2:14:55 PM HOLD A FOLLOW-UP DISCUSSION TO REVIEW A DRAFT PHILOSOPHY STATEMENT ON “TRANSPORTATION AND MOBILITY.” THE COUNCIL MET IN JANUARY TO DISCUSS PRIORITY FOCUS AREAS AND REQUESTED THAT STAFF PROVIDE DRAFT PHILOSOPHY STATEMENTS FOR REVIEW AND REFINEMENT BY THE PUBLIC. THE SEVEN PRIORITY AREAS ARE: ECONOMIC HEALTH OF THE CITY, ARTS AND CULTURE, NEIGHBORHOOD QUALITY OF LIFE, TRANSPORTATION AND MOBILITY, PARKS AND OPEN SPACE, SUSTAINABILITY AND EDUCATION.(ITEM C2) View Attachments
Nick Tarbet and Brady Wheeler briefed the Council with a PowerPoint presentation/handouts. A majority of the Council was in favor of removing No. 7 and modifying No. 5 stating “we support specific efforts of reducing dependency on single passenger automobiles”. Councilmember Simonsen suggested adding language about addressing air quality stating “Clean air and air quality issues that are created by vehicles are an area of interest in reducing environmental and health impacts”.
Councilmember Simonsen said he would follow-up with Councilmember Garrott who was absent for the discussion. He said a public hearing was scheduled and the item would remain open for comment. Mr. Tarbet said Open City Hall would be available for everyone to submit comments.
#2. 2:30:57 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. View Attachments
See file M 12-5 for announcements.
#3. 2:46:56 PM REPORT OF THE CHAIR AND VICE CHAIR, INCLUDING AN UPDATE ON COUNCIL INTEREST ITEMS AND A REPORT OF MEETINGS WITH THE CHAIR AND VICE CHAIR OF VARIOUS CITY BOARDS AND COMMISSIONS.
Discussion was held on the Sisters City Board. Councilmember Simonsen said he felt it was appropriate to ask the board for recommendations on various issues including how the board was managed, where should they reside within the City, what could be done to help with visibility, expose and outreach, how they interface with other sister cities, communicating with the Council, better ways to utilize funding allocation and how to catalog, curate and inventory gifts. He said he would schedule a follow-up briefing with the board after the budget adoption.
Councilmember Simonsen said no major issues were raised during meetings with the Airport Board and the Planning Commission’s Business Advisory Board. He said he would pass along any feedback Council Members might have for the boards.
#4. 2:57:47 PM HOLD A FOLLOW-UP DISCUSSION TO REVIEW A DRAFT PHILOSOPHY STATEMENT ON “NEIGHBORHOOD QUALITY OF LIFE.” THE COUNCIL MET IN JANUARY TO DISCUSS PRIORITY FOCUS AREAS AND REQUESTED THAT STAFF PROVIDE DRAFT PHILOSOPHY STATEMENTS FOR REVIEW AND REFINEMENT BY THE PUBLIC. THE SEVEN PRIORITY AREAS ARE: ECONOMIC HEALTH OF THE CITY, ARTS AND CULTURE, NEIGHBORHOOD QUALITY OF LIFE, TRANSPORTATION AND MOBILITY, PARKS AND OPEN SPACE, SUSTAINABILITY AND EDUCATION.(ITEM D1) View Attachments
Jan Aramaki and Amber McClellan briefed the Council with a PowerPoint presentation/handouts. Ms. McClellan said the Philosophy Statement would be adopted by resolution, not ordinance as stated in the staff memo. A straw poll was taken on removing Item No. 2 regarding “density”. A majority of the Council was in favor.
Councilmember Simonsen asked staff to provide a clean version prior to the formal meeting. He said Councilmember Garrott would be able to provide input during the formal meeting due to his absence.
#5. 3:15:46 PM RECEIVE A BRIEFING ON ITEMS RELATED TO THE FISCAL YEAR 2012-13 ANNUAL BUDGET. THE BRIEFINGS INCLUDE BUDGET PROPOSALS FOR DEPARTMENTS, SEPARATE FUNDS, AND OTHER BUDGET RELATED ITEMS.
a. 3:15:59 PM Budget: 2012-13 Revenue Update. View Attachments
Receive a briefing from the Administration regarding revenue trends from the current fiscal year and the upcoming revenue outlook for FY 2013.
Mary Beth Thompson briefed the Council with a PowerPoint presentation/handouts. Councilmember Christensen asked for feedback on parking meter pay station placement and utilization. Ms. Thompson said she would provide available data.
b. 3:31:55 PM Budget: 2012-13 Fire & 911 Communications Bureau. View Attachments
Mayor’s recommended budget for the Salt Lake City Fire Department and the 911 Communications Bureau for Fiscal Year 2012-13. The 911 Communication Bureau is proposed to be a separate entity from Police and Fire in the FY 2013 budget.
Jennifer Bruno, Chief Cook, Chief Burbank, Chief Dale, Scott Freitag and John Vuyk briefed the Council with a PowerPoint presentation/handouts. Councilmember Love asked when ongoing costs of grant funded positions would have to be covered by the City. Chief Cook said fiscal year 2013-14. Ms. Bruno said the cost of 11 positions was approximately $600,000. Councilmember Love asked the department to look at ways during the current budget to start building toward that impact.
Councilmember Simonsen asked about the audit. Chief Cook said many audit recommendations had been met and he would provide a detailed update. Ms. Bruno said one key component done a few years ago, was to increase dispatch staff. She said she needed to go back and see if there was a recommendation to combine that function with Police.
3:53:31 PM Discussion on 911 Communications Bureau.
c. 4:10:07 PM Budget: 2012-13 Police. View Attachments
Mayor’s recommended budget relating to the Police Department for Fiscal Year 2012-2013.
Chief Burbank and Karen Halladay briefed the Council with a PowerPoint presentation/handouts. Council Members comments/concerns included drug hotline staffing/operation, crime rates, eastside precinct, effectiveness of good landlord program, utilizing data to deter crime, make information/crime reports available to public, equipment needs, employee vacancies, grant utilization, continued camera use, party house nuisances, noise enforcement, issuing tickets, community partnerships and constituent communication process.
Councilmember Garrott asked for feedback on the number of tickets issued on noise violations relating to party houses since the ordinance went into effect and the department’s ability to enforce on noise complaints. Chief Burbank said he would provide follow-up.
d. 4:59:59 PM Budget: 2012-13 Finance. View Attachments
Mayor’s recommended budget for the Finance Department for Fiscal Year 2012-2013. The Finance Department includes the City Treasurer’s Office, Accounting, Purchasing and Contracts, and Business Licensing services for the City.
Gordon Hoskins, Lehua Weaver and Mary Beth Thompson briefed the Council with handouts. Council Members comments/concerns included enforcement issues, landlord tenant training options, tickets issued by the civil enforcement unit, theft issues, administrative fee reimbursement, CIP debt ratio/bond capacity, transferring parking collection function to finance, sharing technology across departments, consolidate ticket issuing functions and enhance online payment options.
Councilmember Garrott requested the Council have an opportunity to view the landlord tenant training video before it was released and have another briefing before training was offered. Councilmember Simonsen said a follow-up briefing was schedule next week and asked the Administration to make the video available to the Council to view individually. He said the Council would hold a follow-up discussion on landlord/tenant issues next week and asked Council Members to let him know if they had anything specific to include in the packet.
e. 5:28:09 PM Budget: 2012-13 Community and Economic Development (CED) Mayor’s recommended budget for the Community and Economic Development Department for Fiscal Year 2012-2013. View Attachments
Frank Gray, Mary De La Mare-Schaefer, Brent Beck, Sylvia Richards, LuAnn Clark and Edwin Rutan briefed the Council with handouts. Council Members comments/concerns included CIP project tracking/information system, interface with financial/other systems, putting applicants through unnecessary permit processing steps, tracking for enforcement complaint-based issues, funding request for training, limited resources, landlord/tenant integration, proposed parking changes/options and complete streets policy/public engagement.
Councilmember LaMalfa asked about the projected cost of SharePoint technology/program. Ms. Gust-Jenson said she would provide follow-up.
Council Members were in favor of scheduling a follow-up discussion with the Administration and the parking station vendor to address a number of concerns. Councilmember Simonsen said he would schedule a briefing next week.
#6. 8:07:43 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING THE CITY’S 10-YEAR CAPITAL FACILITIES PLAN (CFP) AND IMPACT FEES, INCLUDING THE IMPACT FEE FACILITIES PLAN (IFFP), IMPACT FEE ANALYSIS, AND RELATED CHANGES TO THE IMPACT FEE PORTION OF THE SALT LAKE CITY CONSOLIDATED FEE SCHEDULE. NOTE: CAPITAL IMPROVEMENTS INVOLVE THE CONSTRUCTION, PURCHASE OR RENOVATION OF BUILDINGS, PARKS, STREETS OR OTHER PHYSICAL STRUCTURES, GENERALLY, PROJECTS HAVE A USEFUL LIFE OF FIVE OR MORE YEARS AND COST $50,000 OR MORE. (ITEM D2) View Attachments View Intent Statements
NOTE: Discussion on this item was held in the Council Chambers. LuAnn Clark and Paul Neilson briefed the Council with handouts. A majority of the Council was in favor of changing the implementation date to January 1, 2013. Council Members wanted the Administration to notify stakeholders/public about proposed changes. Councilmember LaMalfa was interested in exploring other ways to incentivize affordable development. See File M 12-3 for formal motion.
#7. 6:29:10 PM AN ORDINANCE TO PROVIDE CLARITY AND EFFICIENCY RELATING TO THE HISTORIC PRESERVATION OVERLAY ZONING REGULATIONS. THE PROCESS AND CRITERIA FOR ESTABLISHING AN HISTORIC DISTRICT IS CURRENTLY BEING ADDRESSED BY THE ADMINISTRATION THROUGH A SEPARATE PETITION. PROPOSED CHANGES FOR DESIGNATION OF HISTORIC DISTRICTS WILL BE CONSIDERED IN THE FUTURE. THIS PROPOSAL INCLUDES THE FOLLOWING ITEMS: View Attachments
• Improve clarity without changing the intent of specific zoning regulations.
• Streamline the approval process for applicants.
• Allow the Historic Landmark Commission to modify bulk and lot regulations in historic districts.
• Address ongoing problems with administration of existing regulations.
• Clarify the length of time a Certificate of Appropriateness is valid.
• Clarify wording that may be open to interpretation. Related provisions of Title 21A - Zoning, may also be amended as part of this petition. Petitioner - Mayor Ralph Becker, Petition No. PLNPCM2011-00470. (Item C3)
Joel Paterson, Michaela Oktay, Polly Hart and Ann Oliver briefed the Council with handouts. Ms. Oliver asked the Council to consider adding ordinance language showing the City’s policy on retaining records indefinitely, clarifying language regarding administrative decision appeals to the Landmark Commission and changing language requiring all major alterations/additions go before the Landmark Commission for review.
#8. 8:25:11 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE CHANGING THE CAPITOL HILL COMMUNITY MASTER PLAN AND THE ZONING MAP FOR PROPERTY LOCATED AT 206 NORTH 200 WEST FROM MODERATE DENSITY MULTI-FAMILY RESIDENTIAL (RMF-35) TO NEIGHBORHOOD COMMERCIAL (CN). THIS REZONING REQUEST IS A PILOT REZONING PROJECT RELATED TO THE SMALL NEIGHBORHOOD BUSINESS ZONING ANALYSIS PROJECT. RELATED PROVISIONS OF TITLE 21A - ZONING, MAY ALSO BE AMENDED AS PART OF THIS PETITION. PETITIONER - MAYOR RALPH BECKER, PETITION NO. PLNPCM2011-00385 AND PETITION NO. PLNPCM2011-00176. (ITEM D3) View Attachments
NOTE: Discussion on this item was held in the Council Chambers. Ray Milliner briefed the Council with handouts. See File M 12-3 for formal motion.
#9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-204, FOR ANY OF THE FOLLOWING PURPOSES:
a) DISCUSSION OF THE CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL, PURSUANT TO UTAH CODE § 52-4-205(1)(a);
b) A STRATEGY SESSION TO DISCUSS COLLECTIVE BARGAINING, PURSUANT TO UTAH CODE § 52-4-205 (1)(b);
c) A STRATEGY SESSION TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) WHEN PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS, PURSUANT TO UTAH CODE § 52-4-205(1)(d);
d) A STRATEGY SESSION TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION, PURSUANT TO UTAH CODE § 52-4-205(1)(c);
e) A STRATEGY SESSION TO DISCUSS THE SALE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) IF (1) PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS, (2) THE CITY PREVIOUSLY GAVE NOTICE THAT THE PROPERTY WOULD BE OFFERED FOR SALE, AND (3) THE TERMS OF THE SALE ARE PUBLICLY DISCLOSED BEFORE THE CITY APPROVES THE SALE;
f)FOR ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, PURSUANT TO UTAH CODE § 78B-1-137;
g) A STRATEGY SESSION TO DISCUSS DEPLOYMENT OF SECURITY PERSONNEL, DEVICES OR SYSTEMS PURSUANT TO UTAH CODE § 52-4-205(1)(f).AND
h) A SESSION TO INVESTIGATE PROCEEDINGS REGARDING ALLEGATIONS OF CRIMINAL MISCONDUCT, PURSUANT TO UTAH CODE § 52-4-205(1)(g).
Item not held.
The meeting adjourned at 8:33 p.m.
This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 15, 2012.
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