The City Council met in Work Session on Tuesday, January 14, 2014, at 6:09 p.m. in Room 326, City Council Office, City County Building, 451 South State Street.
In Attendance: Council Members James Rogers, Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, and Lisa Adams.
Absent: Councilmember Charlie Luke.
Staff In Attendance: Cindy Gust-Jenson, Executive Council Director; Ralph Becker, Mayor; Margaret Plane, City Attorney; Boyd Ferguson, Senior City Attorney; Russell Weeks, Policy Analyst; Molly Robinson, Urban Planner; Nick Norris, Planning Manager; John Anderson, Principal Planner; Eric Shaw, Director of Community and Economic Development; Wilford Sommerkorn, Director of Planning; Nick Tarbet, Policy Analyst and Constituent Liaison; Jennifer Bruno, City Council Deputy Director; Lisa Shaffer, Development Review Administrator; Bill Haight, Chief Information Officer; and Sonya Kintaro, Chief Deputy City Recorder.
Councilmember Garrott presided at and conducted the meeting.
The meeting was called to order at 6:09 p.m.
AGENDA ITEMS:
#1. Error! Hyperlink reference not valid. RECEIVE A WRITTEN BRIEFING REGARDING THE QUARTERLY HOUSING REPORT, WHICH IS PROVIDED BY THE ADMINISTRATION TO KEEP THE COUNCIL INFORMED AND UP-TO-DATE REGARDING THE CURRENT STATE OF THE CITY’S HOUSING PROGRAM. The report is given once each quarter during the fiscal year. Included in this report is more information about the City’s First Time Home Buyer Program. View Attachments
No discussion was held because it was a written briefing. Councilmember Garrott said this item would be revisited.
#2. Error! Hyperlink reference not valid. RECEIVE A BRIEFING ON THE UTAH OPEN MEETINGS LAW. View Attachments
Boyd Ferguson briefed the Council with attachments. He said yearly training on the open meetings law was required by the State of Utah.
#3. Error! Hyperlink reference not valid. RECEIVE A BRIEFING FROM THE PLANNING DIVISION REGARDING ITS REPORT ON PUBLIC OUTREACH EFFORTS TO GATHER COMMENT ON THE DRAFT DOWNTOWN MASTER PLAN. View Attachments
Russell Weeks, Molly Robinson, and Nick Norris briefed the Council with attachments.
Ms. Robinson said the Administration wanted the Council’s input on vision, principles, and goals. She said the public was engaged in the vision and principles but the goals were a work in progress. She said the draft plan was expected early spring of this year.
Councilmember Garrott said this item would be rescheduled because the Council did not receive all the attachments for their review.
Councilmember LaMalfa asked Administration to find a way to describe and document the modes of communication used to engage the public and to assess when sufficient public engagement was achieved.
Councilmember Garrott asked Ms. Robinson to give her opinion on what Leonie Sandercock, PhD., a world-leading expert on public engagement, would say when public engagement was sufficient. Ms. Robinson said Ms. Sandercock would say it was never enough and would recommend the project be kept alive through public engagement even after the plan was adopted. She said it empowered the community to carry the plan forward.
#4. Error! Hyperlink reference not valid. RECEIVE A BRIEFING REGARDING THE 9 LINE CORRIDOR MASTER PLAN. The Council will be updated on the public process and review a draft of the plan. The 9 Line Corridor Master Plan will create a framework for future development of the 9 Line Trail and property along the corridor. The project area consists of the east / west corridor from 900 South and Hayes Avenue between 200 West to the Surplus Canal (approximately 1915 West) including the 9 Line Trail (which was a former railroad line) and a section of the Jordan River Parkway. View Attachments
Nick Norris, John Anderson, Eric Shaw, Mayor Becker, Wilford Sommerkorn, Jennifer Bruno, and Nick Tarbet briefed the Council with attachments.
The Administration was asked to submit their future attachments in a format that could be viewed easily on an iPad screen.
Error! Hyperlink reference not valid. Discussion followed regarding how the core principles, culture, safety, equity, and sustainability were derived. Mr. Anderson said the principles came from best planning practices, existing conditions, demographics of communities in the area, and the original vision. Mr. Norris said these principles were taken to the communities in their public engagement process in order to receive feedback from the communities.
Error! Hyperlink reference not valid. Discussion was held on the maintenance plan, funding, long-term connections to other public spaces, amenities (restrooms), rezoning for new development, setting the framework for projects to adhere to the master plan, and taking a master plan to the implementation phase.
Discussion was held on partnerships and coordination with other governmental entities, scope of required maintenance, and preserving the natural character of the space by finding more sustainable vegetation native to the State of Utah.
The Council discussed using impact fees on projects. Ms. Bruno said the projects had to be growth-related. She said a series of open spaces were identified as being growth-related and would check to see if this project was growth-related.
Error! Hyperlink reference not valid. Discussion was held on zoning in the 900 West area. Mr. Norris said there would be zoning changes proposed under the West Salt Lake Master Plan.
Error! Hyperlink reference not valid. Discussion was held on the level of development potential along the corridor and the use of the corridor as a place to go through and to dwell.
#5. Error! Hyperlink reference not valid. RECEIVED A BRIEFING FROM THE ADMINISTRATION REGARDING THE CITY'S ACCELA PROGRAM, WHICH OFFERS ONLINE PUBLIC ACCESS TO PERMIT AND ZONING INFORMATION (CITIZEN'S ACCESS PORTAL), AND A NEW DEVELOPMENT WITH REPORTING ENFORCEMENT CONNECTED TO THE ACCELA PROGRAM. View Attachments
Lisa Shaffer and Bill Haight briefed the Council with a PowerPoint presentation. Ms. Shaffer offered training to Council Members. She said the Accela program expanded to uses by other departments.
Discussion followed regarding app development for Apple and Android mobile devices for City employees and for citizens.
#6. Error! Hyperlink reference not valid. RECEIVED A FOLLOW-UP BRIEFING REGARDING COUNCIL STAFF'S PROGRESS ON IMPLEMENTING A NEW PROJECT MANAGEMENT SYSTEM TO MANAGE WORKLOAD. View Attachments
Lehua Weaver briefed the Council with attachments. Councilmember LaMalfa commented on agile project management methodology. He said it was one of the most innovative and progressive things the City was doing in terms on how work was getting done. He said staff should seek to get national recognition.
Councilmember Mendenhall asked about the choice of software and training. Ms. Weaver said the choice of software matched many of their touch points. She said master training was done for four people. Training for the rest of staff was done by the four and IMS. She said staff in the next four to six weeks would become more diligent in estimating project time and tracking. She said at that point, they would be able to see some benefits such as the ability to predict time for future projects, know where staff time should be spent, and then determine the impact on projects already planned.
Ms. Gust-Jenson said as a result of using the agile management software, overlaps or conflicts were found in Council policy. She said staff wanted to receive direction from the Council in a future meeting. She said Council Members would eventually be able to see the status of the projects in the software.
#7. Error! Hyperlink reference not valid. REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments
See File M 14-5 for announcements.
#8. REPORT OF THE CHAIR AND VICE CHAIR.
This item was not held.
#9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION. A closed meeting described under Section 52-4-205 may be held for:
This item was not held.
The meeting adjourned at 9:09 p.m.
This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content.
This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held January 14, 2014.
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