The City Council met in Work Session on Tuesday, April 2, 2013, at 2:00 p.m. in Room 326, City Council Office, City County Building, 451 South State Street.
In Attendance: Council Members Carlton Christensen, Kyle LaMalfa, Stan Penfold, Luke Garrott, Jill Remington Love, Søren Simonsen, and Charlie Luke.
Staff In Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, City Council Deputy Director; David Everitt, Chief of Staff; Ed Rutan, City Attorney; Joanne Milner, Education Partnership Coordinator; Neil Lindberg, City Council Legal Director; Cindi Mansell, City Recorder; Russell Weeks, Council Policy Analyst; Robin Hutcheson, Transportation Administration Director; Dan Bergenthal, Transportation Trails Coordinator; Lehua Weaver, Council Policy Analyst; Ana Valdemoros, Associate Planner; Nick Norris, Planning Manager; Debbie Lyons, Sustainability Program Manager; Karen Halladay, Council Policy Analyst; Kathy Rollman, Parks Usage Coordinator; Bill Rutherford, Acting Director of Parks and Public Lands; Lee Bollwinkel, Parks Program Manager; Michael Akerlow, Housing and Neighborhood Development Director; Sara Hiatt, Promotions and Grant Specialist; and Sonya Kintaro, Chief Deputy City Recorder.
Guests in Attendance: David Hart, MOCA Systems; Chad Jones, MOCA Systems; Rosey Hunter, University Neighborhood Partners; McKell Withers, Salt Lake City School District Superintendent; Cynthia Holz, Community Learning Center Coordinator; Pam Perlich, Utah Community Data Project Director and University of Utah Research Economist; Judith Oki, School Community Consultant, Darius Li, University of Utah Research Analyst, Bureau of Economic Research; Michael Williams, Salt Lake City School District External Affairs Director; A. Grace Acosta; Steven Cornell; and Jim Braden.
Councilmember LaMalfa presided at and conducted the meeting.
The meeting was called to order at 2:06 p.m.
AGENDA ITEMS
#1. 2:09:14 PM RECEIVE AN UPDATE FROM DAVID HART, FAIA, VICE PRESIDENT/REGIONAL MANAGER OF MOCA SYSTEMS, REGARDING THE CITY’S NEW PUBLIC SAFETY BUILDING.
Dave Hart and Chad Jones briefed the Council with photographs on the progress of the project, the status of bids and budget, and lessons learned. Discussion was held regarding the bidding process and the status of contingency funds.
#2. 2:31:42 PM RECEIVE A BRIEFING REGARDING THE CAPITAL CITY EDUCATION PLAN WITH THE THEME OF “CULTIVATING A COLLEGE, CAREER, AND CIVIC READY ENVIRONMENT IN SALT LAKE CITY.” Information will be provided on how the City and its partners can create educational equity and support post-secondary success for all community members (partners include Salt Lake City, Salt Lake Education Foundation, Salt Lake City School District, the University of Utah, and University Neighborhood Partners). This is a first in a series of briefings from partnership organizations that will be scheduled in 2013 by the City Council. View Attachments
Joanne Milner, Dr. Rosey Hunter, McKell Withers, Cynthia Holz, Dr. Pam Perlich, Judith Oki, Darius Li, and Michael Williams briefed the Council with handouts and a slide presentation. Ms. Milner provided a synopsis of historical formation of the Capital City Education plan. Mr. Withers presented information on leveraging beyond the K-12 world to do more in early childhood and higher education. Dr. Hunter said they involved different sectors of the community for input on the program. She said it was important for them to express to City leaders that the program needed a partnership with the City. Dr. Perlich spoke on the census and lack of neighborhood-level data.
Discussion followed regarding the timeline for the project, partnerships with educational institutions, involvement of the broader community through community learning centers, and how the group would address what was needed by partnering with the City.
#3. 3:04:29 PM HOLD A DISCUSSION REGARDING PRIORITY PROJECTS TO FURTHER EDUCATION. The Council has established seven areas of policy focus since 2011, including Education and are highlighting projects throughout the City to further those seven policies. Priority projects relating to the Council’s policy focus on Sustainability, Parks and Open Space and Transportation and Mobility will be discussed at a future meeting. Priority projects for Arts and Culture, Neighborhood Quality of Life, and Economic Health of the City were discussed at the February 19th, the March 5th, and March 19th meetings. (Council Philosophy Statements) View Attachments
Joanne Milner, Dr. Rosey Hunter, Cynthia Holz, Dr. Pam Perlich, Judith Oki, Darius Li, and Michael Williams remained before the Council to answer questions. Councilmember LaMalfa said the graduation rate was chosen as the education priority for the year.
Discussion followed regarding preparing youth at an earlier age to plan an education path leading to a career, cultivating a civic-ready environment in Salt Lake City, urban literacy, refocusing on action steps regarding the Council’s education philosophy, supporting a curriculum around participation in local governance, and barriers in education involving children being educated on civic process.
Councilmember LaMalfa said as a Council their initiative should be to plan a local government curriculum to be adopted by their partners. Council discussed moving forward in building a campaign, creating partnerships to create civic engagement and education of local government, and discuss non-traditional ways to provide that education. Ms. Gust-Jenson said staff would return with an outline.
#4. 3:32:32 PM RECEIVE A BRIEFING REGARDING PROPOSED CHANGES TO CAMPAIGN FINANCIAL REPORTING REQUIREMENTS TO ALIGN THE SALT LAKE CITY CODE WITH STATE LAW. As the result of changes enacted by the State Legislature, the municipal declaration of candidacy period is now June 1-7 (instead of July 1-15) and the Primary Election date is the second Tuesday of August (instead of the second Tuesday of September). The proposed ordinance makes corresponding changes to certain campaign finance disclosure dates. It also changes how the filing time period is computed to be consistent with state law. View Attachments
Neil Lindberg, Cindi Mansell, and Sonya Kintaro briefed the Council with handouts. Discussion followed regarding public awareness of changes in dates of the declaration of candidacy and the Primary Election, making a video on what it was like to be a Councilmember to encourage people to fill Council seats, and publishing changes on the City’s election website and newspaper.
#5. 3:37:47 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING A PROPOSAL TO ESTABLISH A FORMAL AND STANDING BICYCLE ADVISORY COMMITTEE OF THE TRANSPORTATION ADVISORY BOARD. The Committee would be comprised of up to 13 members and would advise the Transportation Division, the Transportation Advisory Board, the Mayor’s Office and City Council, other divisions and departments of the City, and other boards and commissions, as requested. View Attachments
Russell Weeks, Robin Hutcheson, and Dan Bergenthal briefed the Council with handouts. Mr. Weeks said the proposed ordinance included the suggestions made by the Council regarding what the committee would do and the composition of the Bicycle Advisory Committee.
Discussion followed regarding a resolution recognizing past participants and the past chairs of the Mayor’s Bicycle Committee.
#6. 4:03:03 PM RECEIVE A BRIEFING REGARDING RECYCLING AND CONSTRUCTION WASTE MANAGEMENT REQUIREMENTS TO SUPPORT THE CITY’S SUSTAINABILITY EFFORTS PURSUANT TO PETITION NO. PLNPCM2010-00614. The proposed changes, which would affect the City’s Zoning Ordinance, would require a waste management plan for certain types of construction projects to ensure recycling and reuse, and would also designate requirements and options for recycling collection on multi-family and commercial properties. Related provisions of Title 21A – Zoning may also be amended as part of this petition. View Attachments
Lehua Weaver, Ana Valdemoros, Nick Norris, and Debbie Lyons briefed the Council on the proposed changes of the ordinance with handouts. Council asked Ms. Valdemoros to brief the Council on the main points of the ordinance regarding requirements, publicizing the changes, and enforcement. She said changes involved the construction of the recycling collection stations in new construction or an expansion of 1,000 square feet of existing buildings, multi-family residential units, commercial, or mixed-use areas. She said the other points of the ordinance were the voluntary conversion of parking spaces for a recycling station, a submission of a recycling and waste management plan by contractors, and the submission of a receipt and photographs from the haulers or recycling companies itemizing the method of recycling, the amount of and description of what was recycled.
Discussion followed regarding requirements of construction waste management, collaboration with groups and associations who dealt with the issues, requirements for recycling in multi-family units, bulky items such as cement, asphalt, lumber, and land-clearing debris, tactics for outreach to builders, green groups, and recyclers, evaluation of public outreach performance, and if ordinance would affect City projects and the Airport.
#7. 4:20:27 PM HOLD A DISCUSSION REGARDING PROPOSED CHANGES TO ATHLETIC FIELD FEES, THE PROCESS FOR RESERVING ATHLETIC FIELDS FOR PUBLIC USE, AND FOOD AND BEVERAGE SERVICE PERMITS. The proposal would:
• Change field fees from a weekly rate of $15 per week per field to:
$2 per hour per field for non-profit youth organizations
$4 per hour per field for other youth organizations
$5 per hour per field for adult organizations
• Change the format for assigning field space from a weekly basis to an hourly basis
• Increase food and beverage permit fees
As the demand for athletic fields in traditional and non-traditional sports is growing, the Administration is proposing these changes in an effort to create more opportunities for participation in sports leagues and activities. If approved by the Council, these changes would require the Consolidated Fee Schedule to be amended to reflect the new charges. View Attachments
Karen Halladay, Kathy Rollman, Lee Bollwinkel, and Bill Rutherford briefed the Council with handouts on outreach process used and prioritization and new rules of grandfathering.
Councilmember Love reported on the subcommittee’s recommendations.
Motion No. 1: The subcommittee recommended no change be made to field fees and to scale back the fees for concession stands from 400% to 100%.
Motion No. 2: The subcommittee recommended sweat equity be included in the ordinance requiring proposals up front.
Motion No. 3: The subcommittee disagreed on specifying a time-certain requirement regarding grandfathering and prioritization. Discussion followed regarding rules and criteria for prioritization which might include seniority. Councilmember Love said the Parks Department after holding meetings with the stakeholder group would present a prioritized list of criteria to the City Council for adoption.
Motion 4 – The subcommittee recommended to continue to work with Salt Lake City School District regarding scheduling issues and to have the Parks and Public Lands make the schedules for athletic field usage available to the public through the internet.
#8. 4:43:49 PM RECEIVE A BRIEFING REGARDING A RESOLUTION ADOPTING THE ONE-YEAR ANNUAL ACTION PLAN FOR 2013-2014, WHICH ALLOCATES HOUSING AND URBAN DEVELOPMENT (HUD) FUNDS TO PROJECTS THAT BENEFIT THE RESIDENTS OF SALT LAKE CITY. The plan includes the Community Development Block Grant funding (CDBG), Home Investment Partnerships Program funding (HOME), Emergency Shelter Grant funding (ESG), Housing Opportunities for Persons with AIDS funding (HOPWA), and approving the interlocal cooperation agreement between Salt Lake City and the U.S. Department of Housing and Urban Development. View Attachments
Karen Halladay, Michael Akerlow, and Sara Hiatt briefed the Council with handouts regarding the CDBG, ESG, HOME, and HOPWA funding projects.
Mr. Akerlow briefed the Council on funding increases and decreases. He said it was recommended there be an 8% decrease on CDBG funding but was later told it would be a 9% decrease. He said he was recently informed there would be an increase of as much as 4.5%. He said the increase would be one-time funds and recommended the Council look at projects as opposed to services.
Mr. Akerlow said monies recaptured on CDBG were from cost-savings on projects and from savings from two properties that were sold before the 5-year period. He said the department’s focus was on housing, parks, streets, public services, and public service building improvements.
Councilmember LaMalfa asked Mr. Akerlow to explain the purpose of CDBG. Mr. Akerlow said CDBG helped those in targeted areas determined by census track, to provide housing, public services, building improvements, streets, and parks for improving the communities of low to moderate income areas. He said there was a process to work with the community and community board to engage public input.
There was no discussion held on ESG and HOME funding.
Councilmember Penfold recused himself for the discussion on HOPWA funding.
Ms. Hiatt briefed the Council about the two boards that reviewed HOPWA funding. No discussion was held.
Councilmember Penfold returned to the meeting.
Discussion followed regarding the percentage of money allowed to be moved between categories. Ms. Hiatt informed the Council money under the Public Services category could not be more than 15% and under Administration, 20%.
Councilmember Luke said he had a potential conflict because he served as executive director of the Utah Association of Community Services of which Columbus Foundation was a member of the association. Councilmember Love disclosed her husband sat on the board of Justice For All, an umbrella organization for Legal Aid, and her brother-in-law sat on the board for United Way.
Discussion followed regarding funds with caps which included Public Services and Administration. Councilmember Christensen recommended funding Administration to the maximum allowed. He also said regarding Public Services, to allocate money to organizations that had previously been awarded funds but whose amount was cut this year. Discussion continued regarding certain individual organizations. Recommendations were made to use the available $5,000 to fund the Rape Recovery Center, United Way, or Boys and Girls Club.
By straw poll, the majority of the Council voted in favor to increase funding by $5000 for the Boys and Girls Club. Council Members Christensen, Garrott, Penfold, and Luke voted yes. Council Members LaMalfa and Simonsen voted no. Councilmember Love abstained.
By straw poll, the Council voted in favor of funding United Way, the Rape Recovery Center, and organizations that were funded at a lower level than previously funded in years past in the event there was additional money available from CDBG funds.
Discussion followed regarding funds without caps which included Public Service Building Improvements, Parks, Housing, and Streets. Administration briefed Council on each of the categories. Discussion was held on the source of funding for Percent of Art, the Mayor’s recommendations for contingency, the restrooms at Glendale Park, and the irrigation system on 600 East from South Temple to 400 South.
Councilmember LaMalfa said they would continue the discussion in a future meeting.
#9. 6:26:58 PM INTERVIEW STEVEN CORNELL AND JOHN MCCARTHY PRIOR TO CONSIDERATION OF THEIR APPOINTMENTS TO THE CITY & COUNTY BUILDING CONSERVANCY AND USE COMMITTEE.
Councilmember LaMalfa said Mr. Cornell’s name would be forwarded to the Consent Agenda for formal consideration. Mr. McCarthy was not present for the interview.
#10. 5:58:09 PM INTERVIEW JIM BRADEN PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE GOLF ENTERPRISE FUND ADVISORY BOARD.
Councilmember LaMalfa said Mr. Braden’s name would be forwarded to the Consent Agenda for formal consideration.
#11. 5:55:14 PM INTERVIEW A. GRACE ACOSTA PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE HUMAN RIGHTS COMMISSION.
Councilmember LaMalfa said Ms. Acosta’s name would be forwarded to the Consent Agenda for formal consideration.
#12. 6:03:39 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. View Attachments
See File M 13-5 for announcements.
#13. REPORT OF THE CHAIR AND VICE CHAIR, INCLUDING COUNCIL MEMBER SPONSORSHIP OF ITEMS ON THE CITY COUNCIL AGENDA.
Item not held.
#14. 6:31:48 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-204, FOR THE FOLLOWING PURPOSES:
a) Discussion of the character, professional competence, or physical or mental health of an individual, pursuant to Utah Code § 52-4-205(1)(a); and,
c) A strategy session to discuss collective bargaining;
h) A session to investigate proceedings regarding allegations of criminal misconduct, pursuant to Utah Code § 52-4-205(1)(g).
Councilmember Garrott moved and Councilmember Love seconded to go into a closed session for the purposes to discuss personnel issues, collective bargaining, and allegations of criminal misconduct. A roll call vote was taken, which motion carried. All members voted aye.
The closed session began at 6:45 p.m.
See Sworn Statement
The meeting adjourned at 7:15 p.m.
This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content.
This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held April 2, 2013.
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