May 3, 2011

 

City Council Announcements

May 3, 2011

 

 

C.   2:11:41 PM Information Needed by Council Staff

1.   3rd Annual Celebrate the City Event will take place in Liberty Park (2:00 p.m. to 6:00 p.m.) on Saturday, May 14, 2011.

A parade will kick off the event in honor of the first responders to the oil spill last June, beginning at 2:00 p.m., but Council Members are asked to begin staging for the parade at 1:30 p.m.

      Council Members are welcomed to invite spouse/partner/children to join them in the parade. If Council Members are available to participate, they will have the option to ride on Council Member Turner’s antique fire truck.

      Parade route: Staging begins at entrance from 900 South and 600 East and the parade route circles around the park along East Constituent Road ending at Liberty Lake.

Other Parade participants:

•      Mayor Becker

•      Marching band will lead the parade

•      First responders to the oil spill last June

•      Hazmat vehicles, Van’s antique fire truck, City fire truck, bikes, mariachi band

•      Hogle Zoo

•      Representatives from the various attractions of the park: tennis facility, Chase Mill, Youth City, Tracy Aviary -- each representative will carry a banner that reveals the various eras associated with the park: Late 1800s, 1900s, 1960s

•      Bike officers of Liberty Park

 

Are Council Members available to participate in the parade?

 

Councilmember Turner will drive his Fire Truck in the parade.  Council Members Christensen, Martin, Garrott and Penfold will attend.  Councilmember Love will not attend.

 

Who will attend the Fire Ops?  Councilmember Christensen will attend

 

2. Council Policy currently restricts the amount of funds a Council Member can contribute from their communications budget to a community event at $250. One group requested and was inadvertently authorized $300.

Would Council Members prefer to continue with the $250 limit, or change policy to allow for a $300 donation?

 

Council member Turner moved and Council Garrott seconded to allow for a $300.00 donation, which motion carried all members were in favor.

 

3.   In keeping with the Council’s priority to improve communication/outreach with constituents, Council staff would like to improve the current process for sending out Email Updates. The goal is to increase the quality and readership while improving efficiency. Most research shows that sending emails during the middle of the week will yield the highest open rate. Council staff will have a draft schedule prepared with options to review on Tuesday.

Councilmember Garrott asked how to grow the mailing lists.  Ms. Gust-Jenson said council staff would come back with suggestions. 

 

 

Additional

City Council Announcements

May 3, 2011

 

 

D.   Information Needed by Council Staff

1. Utah League of Cities & Towns Legislative Policy Committee

 

     The Utah League of Cities & Towns Board of Directors is scheduled to seat a new Legislative Policy Committee in June. According to a League e-mail, the committee plays a significant role in dealing with state legislative issues.  The committee generally meets once a month except during the Legislature’s annual sessions when the committee meets every Monday of the session.

      The Salt Lake City Council generally has two voting members on the Legislative Policy Committee. Council Member Carlton Christensen is a third voting member on the committee because he holds the position of second vice-president of the League’s Board of Directors. The other two voting members are Council Members JT Martin and Søren Simonsen.

      If the City Council decides to continue with Council Members Martin and Simonsen serving on the Policy Committee or appoint new members, Council staff must provide the League with the following information for each voting member before June:

      Name:

      Position with the City:

      City:

      Phone:

      Fax:

      Email :

 

Council Members Martin and Simonsen were interested in continuing to serving.

 

2. We still need a volunteer Council Member for one of the board of equalization hearings.  By law, they have to be held in three consecutive days.  We have already established that Tuesday, August 16th was a difficult day for everyone, so we are now looking at Friday, August 19th. Jill has volunteered for Wednesday, August 17th and Luke has volunteered for Thursday, August 18th. 

      Both Søren  & Carlton are out of town. Would Council Members Penfold, Turner or Martin be available to fill the spot on Friday, August 19th?

      The Following times are available:

•  8 – 9AM

•  9 – 10AM

•  Noon – 1PM

•  1 – 2PM

•  3 – 4PM

•  4 – 5PM

Council Members Martin, Turner and Garrott were interested.  Councilmember Garrott was willing to do two meetings.

 

3.   Council Chair and Vice Chair have discussed scheduling a block of time at the June 21st Meeting to review and update Council Priorities, this would be an offsite meeting in lieu of a retreat.

 

      Would the Council Prefer this approach?  All Council Members were in favor of the 21st of May, 2011.

            4. DJ Baxter is speaking at a conference on Tuesday, June 14, 2011, which is a RDA meeting.  He has requested that the RDA meeting be moved from June 14th to June 7th.  The Council Chair and Vice Chair, RDA Chair and Vice Chair have all approved.

                 Are there any objections to this change?  All Council Members were in favor of the change.

            5. Consolidated Fee Schedule Project

                 Council and Administrative Staff have been working on the consolidated fee schedule project.  This project has many pieces, and a very tight timeline.  The project team has prepared a schedule, which will allow the consolidated fee schedule and related ordinances to be adopted during this year’s annual budget process.  Given the process and limited number of meetings before the end of this fiscal year, the schedule is not very flexible.  The project has two parts – 1) moving all fee provision items in the current code to one ordinance, which refers to the consolidated fee schedule, and 2) amending the consolidated fee schedule to pick up any FY 2012 fee increases, which are adopted during the FY 2012 budget.  Project details are as follows:

Part One:

Set Date of May 17th for public hearing regarding three ordinances:

 

•   Authorize creation of Salt Lake City Consolidated Fee Schedule

•   Amend numerous fee provisions to refer to Salt Lake City Consolidated Fee Schedule

•   Adopt Salt Lake City Consolidated Fee Schedule

A briefing on the project is schedule for the May 17th work session.  Ideally, the Council would close the hearing and consider adopting the three ordinances on the night of May 17th.  (Currently, a formal meeting is not scheduled for May 24th.)  Please note that there is NO NEW FEE INFORMATION in these documents – it is re-arranging where fees are located with the City Code.

Part Two:

Set Date of June 7th for public hearing regarding amending the Salt Lake City Consolidated Fee Schedule – this will pick up any authorized FY 2012 budget related fee increases.

A briefing (budget item) on the amended consolidated fee schedule is scheduled for June 7th.

The plan is to adopt the amended consolidated fee schedule with the adoption of Salt Lake City’s FY 2012 annual budget.

Please note that this hearing is also an extra formality.  The public will have the opportunity to comment on fee increases recommended in the Mayor’s budget at the May 17th public hearing and on any Council recommended fee increases during the comment sessions at all formal meetings in May and June. 

All Council Members were in favor.