ADDITIONAL
City Council Announcements
January 31, 2012
E. Information Needed by Council Staff
5. Newsletters for Public Utilities Mailing
At the beginning of each calendar year, the Public Utilities Department identifies available months for Council Members to include a Council District newsletter insert as part of the Public Utilities mailing. Available months are:
•March
•November
•December
Please let Council staff know if you are interested in utilizing the Public Utilities mailing for a newsletter and the month you wish to publish a newsletter. For Council Members interested in March, Council staff would need to complete the newsletters by the end of February to meet the Public Utilities mailing date.
The Public Utilities Department prefers to keep the number of District newsletters to a maximum of three for each month. This equates to nine available mailings for the year. If each Council Member took the opportunity to send out a newsletter, two slots would remain.
How would the Council like to utilize the two extra slots? Council Members wanted a list of what months each Councilmember used last year. Ms. Gust-Jenson said they would come back with that information. Ms. Gust-Jenson said Councilmember LaMalfa wanted to send a newsletter in March and Council Members Garrett, Luke and Love could do them but they weren’t specifically requesting to do one in March. Councilmember Simonsen asked if the Council Members were interested in reviewing the mailing analysis. Ms. Gust-Jenson said staff had the information and they could get the information to the Council. Councilmember Sorensen said they could reschedule this item to the next meeting’s announcements.
6. Retreat Follow-up
a) Council Chair Simonsen will propose an action plan to follow-up on the Council’s retreat. Councilmember Simonsen said some philosophy and vision statements were developed at the retreat last fall and were reviewed as part of the retreat last week. He said he felt it would be useful for the Council to refine the statements and have a resolution adopting them as policy statements that would be used by the Council internally. He said the Council could also consider how to put them all the statements together in a broader policy statement that the Council could adopt formally as a City wide comprehensive policy statement. He said he wanted to take one of the statements each month for the next few months so by the end of summer or early fall they would have several completed and could hold a follow-up discussion in a midyear retreat about how they could be compiled and moved forward. Councilmember Simonsen said he wanted to give up to an hour in each of the next three meetings to talk about them. He said the Council would be starting the meetings at 2:00 p.m. to give the Council a little bit more time to focus on these Council initiatives. Ms. Gust-Jenson said Council staff was going to check in with each Council Member before next week because as time great short at the end of the retreat not everyone had a chance to express priorities. She said if Council Members had some thought about this they could share those thoughts with Lehua Weaver.
b) If the Council elects to use available Tuesdays for additional meeting time, following is a list of Tuesdays without meetings already scheduled. None of these have been checked with Council Members, except February 28 and Council Member Penfold indicated a conflict. The list of Tuesdays without meeting or conference conflicts: Councilmember Simonsen said they had a number of Tuesdays that were not scheduled for Council meetings. He asked given the backlog of some issues that had been around for awhile, would the Council like to tentatively hold some of these Tuesdays throughout the year as possible work session dates. All Council Members were in favor of starting the meetings at 2:00 p.m. to see how far they could get with the statements before adding extra meetings.
• Tuesday, February 28
• (In March, there are 3 Tuesday meetings, and the NLC conference overlapping the other Tuesday)
• (In April, there are 3 Tuesday meetings and the other Tuesday overlaps with the APA conference)
• Tuesday, May 22 and 29th are reserved as tentative for Budget work sessions.
• Tuesday, June 26 (Primary Election night)
• Tuesday, July 3
• Tuesday, July 10
• Tuesday, August 7 (Meeting cancelled for Night Out Against Crime)
• Tuesday, August 28
• Tuesday, September 25
• Tuesday, October 30
• Tuesday, November 6 (Election night)
• Tuesday, December 18
7. APA Conference
Ms. Gust-Jenson said one additional Councilmember had expressed interest in going so if anyone else was interested please let Council staff know so they could get that taken care of early.