City Council Announcements
May 1, 2007
A. Information Needed by Council Staff
1. The Administration forwarded to the Council Office the attached transmittal regarding the IMS Management Review. It is a joint response addressing the audit findings concerning the transfer of the Airport Information Technology (IT) staff to the IMS division.
Three issues were identified during the audit process:
1) Network security: Concern that since IMS does not monitor and regularly assess the security of the Airport section of the City network, security may not be consistent or adequate.
2) Centralizing IT services: Organizations with centralized services can more effectively plan and coordinate service delivery, reduce system infrastructure costs by taking advantage of economies of scale, and reduce the potential of overlapping systems and duplicate technology.
3) Duplication: Duplicate IT function might not be the most efficient use of Airport staff.
The Administration indicates that these issues can be addressed through the following actions:
The Airport and IMS network staff conducted an internal security audit of all Airport network servers and systems. Security issues were identified and corrected, and IMS will continue to audit Airport systems on a quarterly basis.
IMS is installing a security monitoring system for the Airport network which will notify IMS and Airport administrators of attempts to breach the system.
The Airport agreed to give IMS complete control and access to their network that connects to the rest of the City. (The Airport will retain control of their internal special purpose network.)
There are some City systems that apply to both the Airport and to IMS, such as financial and payroll systems, facilities maintenance, vehicle maintenance, etc. IMS and the Airport will closely coordinate with the Steering Committee to ensure that systems are purchased or developed such that there is no overlap or duplication in the systems or the technology.
In response to the duplication of staff, the Administration indicates that Airport IT staff members administer and maintain over 40 specialized systems critical to Airport operations. These functions require a secure environment with restricted access, background qualifications and restrictive public information. Airport IT staff are trained and respond to all Airport-related IT work and are not assigned to citywide systems or networks. The Administration indicates that combining IMS and Airport IT staff would not result in any efficiencies.
Would the Council like to request a Work Session briefing on this issue, or is this written announcement sufficient?
Council Members were in favor of not holding a briefing.
2. Council Meeting Schedule - The following are potential Council meeting dates if the Council desires to extend the test of fewer meetings. Also included are the neighborhood outreach meetings. The Council may wish to discuss these meeting dates and whether the test should be continued through December. In particular, the Council may wish to discuss whether any changes are needed for the meeting near the July 4th holiday and meetings on election days.
Thursday, May 3 - District 4 Outreach Meeting
Tuesday, May 8 - Council Work Session, Formal Council Meeting
Tuesday, May 15 - RDA, Council Work Session, Formal Council Meeting
Tuesday, May 22 - Council Work Session (primarily for budget)
Tuesday, May 29 - Council Work Session (optional or budget)
Tuesday, June 5 - Council Work Session, Formal Council Meeting
Tuesday, June 12 - RDA, Council Work Session, Formal Council Meeting
Tuesday, June 19 - Council Work Session, Formal Council Meeting (probably needed to adopt annual budget)
Tuesday, July 3 - Council Work Session, Formal Council Meeting (other options for are July 5, July 12, July 17)
Tuesday, July 10 - RDA, Council Work Session, Formal Council Meeting
Council Members suggested the dates of July 10, and July 17, 2007.
Thursday, August 9 - District 1 Outreach Meeting (formal meeting since August 7 is Night Out Against Crime)
Tuesday, August 14 - RDA, Council Work Session, Formal Council Meeting
Tuesday, September 4 - Council Work Session, Formal Council Meeting
Thursday, September 6 - District 5 Outreach Meeting
Tuesday, September 11 - RDA, Council Work Session, Formal Council Meeting (primary election)
[because of election, options include rescheduling to September 13 or cancelling]
Tuesday, September 18 - council Work Session, Formal Council Meeting
Council Members did not want to hold a meeting on Election day in September. September 20, 2007 was suggested.
Tuesday, October 2 - Council Work Session, Formal Council Meeting
Tuesday, October 9 - RDA, Council Work Session, Formal Council Meeting
Thursday, October 11 - District 3 Outreach Meeting
Tuesday, October 16 - Council Work Session, Formal Council Meeting
Tuesday, November 6 - Council Work Session, Formal Council Meeting (election) [because of election, options include rescheduling to October 30, November 8, or cancelling]
Tuesday, November 13 - RDA, Council Work Session, Formal Council Meeting
Tuesday, November 20 - Council Work Session, Formal Council Meeting
Council Members did not want to hold a meeting on Election day in November.
Tuesday, December 4 - Council Work Session, Formal Council Meeting
Tuesday, December 11 - RDA, Council Work Session, Formal Council Meeting