The City Council met in Work Session on Tuesday, May 25, 2010, at 2:00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street.

In Attendance:  Council Members Carlton Christensen, Van Turner, Jill Remington Love, JT Martin, Stan Penfold, Luke Garrott and Søren Simonsen.

Also In Attendance:  Cindy Gust-Jenson, Executive Council Director; David Everitt, Mayor’s Chief of Staff; Jennifer Bruno, Council Deputy Director; Russell Weeks, Council Policy Analyst; Orion Goff, Building Official; Kurt Cook, Fire Chief; Sylvia Richards, Council Research and Policy Analyst/Constituent Liaison; Lehua Weaver, Council Research and Policy Analyst; Karen Halladay, Council Policy Analyst; Edwin Rutan, City Attorney; Frank Gray, Community and Economic Director; Val Pope, Park Maintenance Division Director; Greg Davis, Finance Director; Jodi Langford, Employee Benefits Administrator; Gordon Hoskins, Chief Financial Officer; Rick Graham, Public Services Director; Kevin Bergstrom, Public Services Deputy Director; Debra Alexander, Human Resource Director; David Salazar, Human Resource Compensation Program Administrator; Skye Garcia, Risk Manager; Gina Chamness, Budget Director; and Scott Crandall, Deputy City Recorder.

Councilmember Martin presided at and conducted the meeting.

	The meeting was called to order at 2:04 p.m.

AGENDA ITEMS
	 
#1.	2:05:58 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET FOR THE PUBLIC SERVICES DEPARTMENT FOR FISCAL YEAR 2010-2011.  View Attachments 

Rick Graham, Greg Davis, Karen Halladay and Val Pope briefed the Council with the attached handouts.  Discussion was held on the following categories:

YouthCity Artways:  Mr. Graham said additional information was being developed that would be transmitted to the Council.  The Council wanted the Administration to explore long-term solutions including grants, donations and local partnerships.

Jordan/Liberty Park Greenhouse Closures:  Mr. Graham said the goal was to maintain the structures for potential uses in the future.  He said a policy discussion/decision was needed before the structures could be utilized by community groups.  He said the Jordan Greenhouse was in disrepair and significant capital investment was needed to revitalize it.  Councilmember Martin asked Mr. Graham to investigate the potential for utilizing local growers to provide flowers to the City.

Annual Flower Program:  Mr. Graham said if the Council wanted to continue the program utilizing volunteers, a full-time employee would be needed to coordinate that effort.  Councilmember Garrott said he wanted to explore the potential of expanding the Downtown Alliance’s participation and asked about the cost of planting/maintaining flowers on Main Street.  Mr. Graham said he would provide the information.

Speed Boards:  Mr. Graham said the program could operate on $20,000 but the proposal was to put the boards in storage.  Council Members were interested in exploring the potential of having volunteer groups such as Mobile Watch participate in the program.  Mr. Graham said liability and other policy issues needed to be reviewed before a decision was made.

Emergency Response Crew:  Mr. Graham said part of the reduction would include a recorded message instructing residents to call 911 in case of health/safety issues.  Councilmember Martin asked Mr. Graham to contact 911 service providers for their input.  Council Members expressed concerns about liability issues that could result from delayed responses.  Councilmember Martin suggested utilizing police dispatch.  Mr. Graham said he would follow-up on the suggestion.

#2.	3:04:49 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET RELATING TO THE FLEET DIVISION FOR FISCAL YEAR 2010-2011.  View Attachments  

Rick Graham, Greg Davis, Karen Halladay and Kevin Bergstrom briefed the Council with the attached handouts.  Mr. Bergstrom said four audits were being done which would provide recommendations for vehicle replacement, restructuring and creating a more sustainable fleet department.  He said follow-up discussion would be scheduled with the Council to discuss new policies and procedures.

Councilmember Christensen said recent legislation allowed the City to include fire truck purchases utilizing impact fees and wanted to ensure this concept was included in the new capital facilities study being conducted.

Councilmember Christensen asked about inventory controls.  Mr. Bergstrom said they were close to releasing a “Request for Proposal” (RFP) to explore the potential to outsource the entire parts function.

#3.	3:22:44 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET RELATING TO COMPENSATION FOR FISCAL YEAR 2010-2011. View Attachments 

David Everitt, Debra Alexander, David Salazar, Jodi Langford and Sylvia Richards briefed the Council with the attached handouts.

Councilmember Christensen said employees represented by the Professional Employee Council (PEC) needed to be reassured the proposal to eliminate the “PEC” reference from the compensation plan was not intended to prevent them from participating in compensation matters.

Councilmember Christensen asked Ms. Langford to contact the Metropolitan Water District about their high deductible health care plan.

Councilmember Turner asked for follow-up information regarding the number of employees who would receive a pay cut, partially due to increased health care costs and in what amount.  

#4.	3:43:21 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET RELATING TO THE GOVERNMENTAL IMMUNITY FUND FOR FISCAL YEAR 2010-2011.  View Attachments

Edwin Rutan, Skye Garcia and Russell Weeks briefed the Council with the attached handouts.

#5.	3:56:19 PM RECEIVE A BRIEFING REGARDING THE MAYOR’S RECOMMENDED BUDGET RELATING TO THE INSURANCE AND RISK MANAGEMENT FUND FOR FISCAL YEAR 2010-2011.  View Attachments

Jodi Langford, Skye Garcia, Edwin Rutan, Debra Alexandra and Russell Weeks briefed the Council with the attached handouts.  

#6.	5:11:43 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING BUDGET AMENDMENT NO. 4 FOR FISCAL YEAR 2009-2010.  View Attachments

Sylvia Richards, Jennifer Bruno, Gina Chamness and Gordon Hoskins briefed the Council with the attached handouts.  Ms. Gust-Jenson said more details would be provided to the Council regarding replacing sound systems in Rooms 315 and 326.  Ms. Bruno said a public hearing was scheduled for June 1, 2010.

#7.	5:17:17 PM DISCUSSION OF UNRESOLVED ISSUES RELATING TO THE FISCAL YEAR 2010-2011 BUDGET.  View Attachments

Jennifer Bruno, Karen Halladay, Lehua Weaver, Sylvia Richards, David Everitt, Kurt Cook, Orion Goff, Frank Gray and Rick Graham briefed the Council with the attached handouts.  Discussion was held on the following issues: 

REVENUE ITEMS:

Public Facility Parking Taxes (County):  Ms. Bruno said the $400,000 figure was overestimated and needed to be reduced to $120,000.  A majority of the Council was in favor of having the Administration come back as soon as possible with a recommendation for the remaining $280,000.

Appropriation from Fund Balance (employee reimbursement):  Ms. Bruno said the Administration was proposing to re-appropriate the $654,000 towards restoring the 1.5% salary suspension.

Snow Removal Fines:  A majority of the Council was in favor of increasing fines.  ($10,000 was put in as a place holder until further analysis was done.)

Additional Collection Efforts:  Mr. Everitt said the Administration planned to brief the Council on June 1, 2010 and asked if the item could be deferred.  A majority of the Council was in favor.

Fire Marshal Services for the Airport ($70,000) and   Reimbursement for Airport Fire Services ($225,587):  Councilmember Christensen suggested the Council receive a recommendation from the Administration on managing issues/costs and that the Airport pay for all fire suppression services.  A majority of the Council was in favor.

Permits for Fences, Accessory Structures, etc:  A majority of the Council was in favor of charging a minimum fee. ($10,000 place holder)

Dog Park Fees:  Ms. Bruno said an additional item not listed on the handout related to exploring options to charge County residents an annual fee to utilize dog parks.  She said the Council was waiting for additional information from Public Services.  A majority of the Council was in favor of exploring options. (Potential Legislative Intent)

False Alarm Fines:  Ms. Bruno said this item was omitted from the handout.  Ms. Gust-Jenson said the concept was not ready but if the Council was interested in a January implementation, $50,000 could be placed in revenue projections.  A majority of the Council was in favor of exploring options. 

EXPENSE ITEMS:

(Citywide) Restore 1.5% Salary Suspension ($1.5 million):  A majority of the Council was in favor of postponing a decision.

(Citywide) Restore Merits for Non-topped Out Union employees ($1.1 million):  A majority of the Council was in favor of postponing a decision.
(Attorney’s) Restore Career Ladder Program ($70,000):  A majority of the Council was in favor of postponing a decision.

(Attorney’s) Market Adjustments (Appointed City Attorneys and Paralegals to 90%) ($79,673):  A majority of the Council was in favor of postponing a decision.

(CED) Permit Outsourcing Reduction ($50,000) and Eliminate Fire Protection Engineer Position ($84,168):  Ms. Gust-Jenson said a request was made for the Administration to come back to the Council with recommendations.

(CED) Building Permit Audit and Other Permit Counter Service Improvement Tools:  Ms. Gust-Jenson said staff would come back to the Council with options.

(CED) Funding for Master Plans/Small Area Plan Updates:  Ms. Bruno said this remained on the list because Council Members wanted specific funding identified for specific plans.

(CED) Reconfigure Capital Asset Management ($40,000):  Ms. Gust-Jenson said this was a new work group established by the Administration.  She said the function could be consolidated with Housing and Neighborhood Development/Capital Planning to create efficiencies and reduce costs.  Ms. Bruno said more information could be provided for small group meetings.

(HR) Transfer Civilian Review Board Staff Person from Administrative Services ($132,440):  Ms. Gust-Jenson said one option was to fund this as a regular part-time position or make it available as a contract.  A majority of the Council was in favor of having the Administration come back with recommendations.

(Police Department) Eliminate Funding for Fitness for Duty program ($50,000):  A majority of the Council was in favor of suspending funding for one year.

(Police Department) Market Adjustments (Evidence Tech II to 90%) ($10,100):  A majority of the Council was in favor of postponing a decision.

(Public Services) Close Jordan and Liberty Park Greenhouses (2 FTEs) ($129,943):  Mr. Graham said he wanted to work with Council staff to ensure the accuracy of reduction figures and Council Member’s expectations.  Councilmember Love asked Mr. Graham to develop a volunteer flower maintenance program utilizing a .5 FTE. 

(Public Services) Restore Flowers:  Council Members expressed concerns about eliminating flowers in the Peace Gardens and on Main Street.  Council Members requested additional information including a cost breakdown for current and future plantings, water costs and ongoing maintenance.
(Public Services) Eliminate Streets Response Team Positions (3) (lay-offs)($233,840):  Council Members wanted Public Services and Public Utilities to work together to identify potential efficiencies.  The Council also wanted Mr. Graham to review how shifts were scheduled to provide the most efficient coverage.

(Public Services) Eliminate Speed Board Deployment ($40,000):  Mr. Graham said the cost of the program could be reduced to $20,000.  A majority of the Council was in favor of exploring options which would allow volunteer groups to participate in the program.  Ms. Gust-Jenson said there were significant risks involved in allowing citizens to move speed boards.  Mr. Graham said the Administration would analyze potential risk factors.

(Public Services) Eliminate YouthCity Program Coordinator Position (.5)(vacant)($28,604) and Discontinue Global Artways Program Positions (3)(2 lay-offs) ($363,786):  Council Members concerns/questions about these proposals included exploring partnerships with organizations like the Salt Lake City Arts Council, providing art education resources, exploring grant funding opportunities, addressing needs of children with multiple risk factors, cost analysis to extend YouthCity programs through the summer, developing a transitional plan, cost recovery, adding additional resources/staffing and reallocating resources.  A majority of the Council was in favor of having staff prepare several options for further consideration.

#8.	(TENTATIVE) HOLD MONTHLY POLICY DISCUSSION.

Item not held.

#9.	4:10:22 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-204, FOR THE PURPOSE OF STRATEGY SESSIONS TO DISCUSS COLLECTIVE BARGAINING, PURSUANT TO UTAH CODE § 52-4-205 (1)(b); FOR THE PURPOSE OF STRATEGY SESSIONS TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) WHEN PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS PURSUANT TO UTAH CODE § 52-4-205(1)(d); STRATEGY SESSIONS TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION PURSUANT TO UTAH CODE § 52-4-205(1)(c); FOR THE PURPOSE OF STRATEGY SESSIONS TO DISCUSS THE SALE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) IF (1) PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS, (2) THE CITY PREVIOUSLY GAVE NOTICE THAT THE PROPERTY WOULD BE OFFERED FOR SALE, AND (3) THE TERMS OF THE SALE ARE PUBLICLY DISCLOSED BEFORE THE CITY APPROVES THE SALE; AND FOR ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED PURSUANT TO UTAH CODE § 78B-1-137.

Councilmember Simonsen moved and Councilmember Love seconded to enter into Closed Session.  A role call vote was taken.  Council Members Christensen, Turner, Penfold, Love, Garrott, Martin and Simonsen voted aye.  See file M 10-2 for Sworn Statement and recording.

#10.	REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS.

No discussion or announcements.

	The meeting adjourned at 8:23 p.m.

_______________________________
COUNCIL CHAIR

_______________________________
CITY RECORDER

	This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 25, 2010.

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